Tools & outreach

Build, target, publish, and analyze forms

Create conditional forms for members or the public, address them to precise audiences, control publication, and export responses.

Instructors and authorized Cadets23 minute readTools → Form BuilderVerified against the live product · August 2026

Guide at a glance

How to use this guide

Start with

Identify the audience, publication state, owner, dates, and data that may safely be made public.

By the end

The tool has a clear lifecycle from draft through operation to closure, with public exposure deliberately controlled.

1.Draft, open, and closed
2.Question types
3.Conditional questions
4.Members versus public access
5.Audience targeting
6.Response controls
7.Responses belong to the authoring unit

On this page

1. Draft, open, and closed
2. Question types
3. Conditional questions
4. Members versus public access
5. Audience targeting
6. Response controls
7. Responses belong to the authoring unit

Draft, open, and closed

A draft belongs to its authoring unit and cannot be answered. Publishing changes the status to Open and makes the form discoverable by its addressed audience. Closing stops new answers while preserving visibility and responses.

A form with responses cannot be deleted from the editor; close it instead. This avoids orphaning permission slips or other consequential answers.

Question types

Type	Use
Short answer / paragraph	Single-line or long free text.
Email / phone / number / date	Typed inputs with relevant validation and keyboards.
Dropdown / multiple choice	One option, compact or fully visible.
Tick all that apply	Any number of options.
Single tick box	Acknowledgement or consent.

Conditional questions

A question may depend on an earlier choice or checkbox. Hidden questions are omitted from display, validation, and the submitted answer set.

The builder prevents a dependency from pointing forward. Reordering questions can invalidate a rule, so review conditions after structural edits.

Members versus public access

Members access requires an All Cadets session, and the selected audience acts as access control. Public access allows the link to be opened without an account; an optional access code can add a shared secret.

Public and member access are separate from who the form was intended for. A public form may still record that it was sent to named outside organizations or email recipients.

Audience targeting

A form can address a whole unit, structural groups such as a battalion or company, selected Cadets, another organization, or named outside recipients. Cross-unit publication names the reach before confirmation.

Drafts index only to the owner. Publication is the write that expands the reach index, preventing another unit from discovering an unpublished draft.

Response controls

Settings cover publication windows, access code, and whether a signed-in person may respond more than once. Validation runs at the submission boundary, not only in the browser.

The server re-evaluates audience and form status using the responder’s current identity and Cadet placement.

Responses belong to the authoring unit

Only the school that wrote the form can read its response table. A form sent to another school can be answered there without sharing the resulting dataset back to that school.

Responses render one column per question, can be removed individually by an authorized manager, and can be exported to CSV.

Key terms in this guide

Position: A named unit duty that can carry permissions, scope, an assigned Cadet, and continuing work.
Dropped record: A record removed from the active roster without erasing its history or preventing later reinstatement.

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