The complete guide to how the platform works.

How All Cadets works

A complete mental model of the unit, its records, and the approval-led workflow that connects them.

In the app: Dashboard and the main navigation

Set up a unit from start to finish

The recommended setup order, with the dependencies and checks that prevent cleanup later.

In the app: Registration, Manage Unit, Structure, and Cadets

Use the dashboard and navigation

Understand what the first screen is telling you, why navigation differs by role, and where each product area lives.

In the app: Dashboard

Unit creation, branches, and school years

How a school becomes a tenant, when its first branch record is created, and how the active academic year scopes its data.

In the app: Instructor approval and Manage Unit → Information

Register, approve, and link a Cadet account

Why sign-in and roster records are separate, and how to connect them without creating duplicates.

In the app: Manage Unit → Join requests

Roles, access, and unit boundaries

What instructors, Cadets, position holders, and platform administrators can reach.

In the app: Position editor and route access

Configure positions and permissions

Build a chain of command where responsibility and access survive annual turnover.

In the app: Manage Unit → Positions

Personal settings and Windows desktop privacy

Know which details each person can update, which fields remain unit-controlled, and how the desktop app handles offline data and diagnostics.

In the app: Settings

Understand the Cadet record lifecycle

Create, maintain, drop, reinstate, and safely troubleshoot the unit’s official Cadet records.

In the app: Cadets

Model the unit structure

Translate the unit’s real organization into a branch-aware hierarchy that powers placement and scope.

In the app: Unit Structure

Manage awards, rank, and promotions

Keep recognition and advancement consistent, attributable, and reviewable months later.

Export and print the roster

Prepare a clean roster for an inspection or spreadsheet workflow without changing the source record.

Cadet profiles: personal, assignment, education, training, and fitness

A field-level tour of the Cadet editor and the distinction between personal details and unit-controlled assignment data.

In the app: Cadets → select a Cadet

Read the organization chart

Turn the editable hierarchy into a branch-aware visual chain with live Cadet counts and scoped visibility.

In the app: Unit Structure → Organization Chart

Run the approval workflow

Let Cadet staff propose official changes while instructors retain a clear review point.

Read the change history

Trace what changed, who acted, and what the record contained before the change.

Relative authority on Cadet records

The three-axis rule that decides whether a Cadet edit applies immediately or becomes a request—and why no permission bypasses seniority.

In the app: Cadet editor and Requests

Collaborative change requests, review, and conflict resolution

The full request lifecycle: contributions, field-level decisions, authority requirements, chain review, conflicts, merge, and closure.

In the app: Requests and Cadet editor

Create and manage taskings

Assign accountable work to a Cadet or billet, track due dates, and preserve continuity through turnover.

In the app: Tasks

Run the unit calendar and subscription feed

Create unit events, switch between month and agenda views, and subscribe from Google, Apple, or Outlook using the private ICS feed.

In the app: Calendar

Design and print monthly calendars

Use the Studio canvas to turn live calendar data into reusable monthly layouts and print-ready PDFs.

In the app: Calendar → Design & print

Use the reports library

Understand included and unit-built reports, runtime scope, default overrides, duplication, reset, and deletion.

In the app: Reports

Build reports in Studio and export PDF, Word, or Excel

Design roster-backed pages with live fields, conditional content, record tables, reusable scope, multi-page output, and office exports.

In the app: Reports → open a report

Understand the Tools workspace

Know which tools build durable assets, which run time-limited campaigns, and which advertised capabilities are not yet available.

In the app: Tools

Build and publish a unit website

Create pages, themes, navigation, staff and event sections, galleries, and a public subdomain while controlling what Cadet data may appear.

In the app: Tools → Site Builder

Build, target, publish, and analyze forms

Create conditional forms for members or the public, address them to precise audiences, control publication, and export responses.

In the app: Tools → Form Builder

Run a fundraiser from goal to final total

Create a campaign, add participants, record pledged and collected contributions, and print QR signs for public giving.

In the app: Tools → Fundraisers

Plan and operate a blood drive

Set organizers and appointment slots, build the signup form, publish a public booking flow, and work the day-of donor roster.

In the app: Tools → Blood drives

Recover access to an account

A diagnostic path for forgotten passwords, missing reset email, locked-out instructors, and orphaned units.

Understand billing and Cadet capacity

How the first year, annual platform fee, capacity blocks, growth, procurement, and cancellation fit together.

Manage the unit workspace

A tab-by-tab reference for unit information, billing, account links, join requests, positions, awards, and immutable history.

In the app: Manage Unit

Account and unit status pages

What pending, unassigned, denied, inactive, expired, and missing-payment screens mean—and who must act next.

In the app: Sign-in and blocked-state routes

JROTC and ROTC domains, branding, and session handoff

How one application follows the unit’s program domain and rebuilds a Firebase session safely when a user began on the wrong origin.

In the app: Sign-in and cross-domain handoff

Cadet position permission reference

A precise reference for every current permission, its scope, its parent dependencies, and whether the corresponding product surface is live.

In the app: Manage Unit → Positions → Permissions

Current feature availability

A no-ambiguity inventory of what is live, what is visible but planned, and what belongs to a separate platform surface.

In the app: Main navigation and Tools

Platform staff console

An operational overview of the separate admin origin for platform health, accounts, instructor approvals, units, branches, and subscription state.

In the app: Staff portal

Security, sessions, and shared devices

How sign-in, automatic session endings, role boundaries, and logged administrative access protect unit records.

Data lifecycle, retention, and requests

What happens when Cadets leave, why dropping is not deletion, and how to make access or removal requests.